We curate custom floor plans about 4-6 weeks from your wedding date. To get a good idea of what your floor plan may look like, you can see some examples on our on our website, titled "Loft Floorplans" or by clicking here - Loft Floorplans
WHAT ARE THE SIZES OF THE TABLES?
Our table information is available on our website titled, "Loft Inclusions" or by clicking here - Loft Inclusions Typically, we suggest sitting 8-10 guests around each table.
CAN MY SHUTTLE SERVICE PARK IN FRONT OF THE VENUE?
Yes! If the parking spaces are unavailable there is a loading zone spot that can be utilized for this service. Please turn flashers on!
HOW LONG CAN THE HEAD TABLE BE?
The head table can be as long as you want it to be! We typically use our farm tables for this, but you can determine that at your details meeting. Most commonly we will set head tables together to create a long table for your wedding party.
We do! Here are the three options: 1. Hire One23 Events Coordination Services (starting at $495 for eight hours!) 2. Hire another vendor and let us know the contact information 3. Choose someone on your own (friend/family member) and give us the contact information, this person just has to be someone that is not in your wedding party.
IS THERE ENOUGH PARKING FOR MY GUEST LIST OF 300+?
You can bring in munchies for your wedding party ONLY, prior to guest arrival. This food must be kept in the Getting Ready Suites, and must be pre-approved by Venue staff prior. If you would like to serve your guests alcoholic or non-alcoholic beverages, The Loft can accommodate these wishes and we will have a "Getting Ready" package available for you as you step into your Getting Ready room that day.
WILL THERE BE OTHER WEDDINGS ONSITE WITH MINE?
No, we only have one special wedding at a time!
CAN I BRING MY FURRY FRIEND?
Yes we love furry friends! We recommend designating a family member and/or friend to clean up after their messes and also be responsible for bringing them home and/or in the kennel after the ceremony.
IS SECURITY PROVIDED?
Sure is, every wedding from 8pm-1am, unless stated otherwise.
DO I HAVE TO USE ALL OF YOUR PREFERRED VENDORS?
You do not, but we would love it if you did :) Our Preferred Vendors are awesome and vetted for - we only recommend them to our clients! They know the venue and are familiar with our policies. You can choose to bring in any outside vendor you want, at no additional cost, aside from catering. If you choose a caterer that is not on our preferred list there is an additional fee. Other than that, feel free to work with whomever you like! For a list of all of our preferred vendors - click here for direct link!
ARE CANDLES ALLOWED?
Absolutely, we love candles! Please note if you do choose to use candles they must be housed in containers that are taller than the candles so the flames are not exposed.
IS INSURANCE PROVIDED OR DO I HAVE TO SUPPLY MY OWN?
We include insurance into your overall rental rate!
WHAT IS THE 18% SERVICE CHARGE? WHAT IS IT APPLIED TO?
The 18% service charge is applied to room rent and all other additional services offered by One23 Events. It is in addition to the room rent as it needs to be scalable to the unique staffing and service requirements for each event. Service includes but is not limited to security, insurance, bar staff, setup and take down staff, cleaning, etc. Subcontractors booked by One23 Events are booked at their exact subcontractor rate with no markup other than the service charge for coordination. Service charges ensure the ability to hire and maintain amazing people to make your event extraordinary!
WHEN DO WE DISCUSS OUR BAR ORDER AND WHAT WE WOULD LIKE TO HOST FOR OUR GUESTS?
Our bar pricing and all of the options are available on our webpage titled "Bar" - click here for direct link. We go over all of these details and create exact proposals at your Details Meeting 4-6 weeks prior to your event date.
WHEN DO I PAY MY BAR ORDER?
Clients pay the bar at the end of the evening as our Bar Orders are based on consumption. You will only pay for what your guests drink. Anything that is hosted will incur an additional 18% gratuity for the fabulous bartenders.
HOW LONG IS THE ROOM RENTAL?
The Venue Rental is inclusive of a full 12 hours. Our Getting Ready Suites are included for 12 hours and if you wanted to, you could add time on to getting ready rooms or full venue access
WHAT DO YOU PROVIDE FOR SOUND?
Venue Rental includes two wireless microphones, one lapel mic. Musicians must bring their own gear.
WHERE SHOULD I TELL MY GUESTS TO BOOK A HOTEL ROOM?
DiscoverStillwater.com is a great resource for this! We have four hotels within walking distance or we have several other hotels found on our Vendor webpage here that also shuttle into downtown Stillwater too!
WHERE DO VENDORS AND FAMILY LOAD-IN ON THE DAY OF THE WEDDING?
There is a large loading zone right in front of the building! Park here, put on our hazards and we will be glad to provide you with carts to bring your stuff inside. Similarly there is a back alley that is easy load-in / load-out for using our Elevator Lift for your decor.
DO WE HAVE TO CLEAN UP AFTER THE EVENT?
You are only required to take out of the venue anything you would like to keep. We will take care of the rest!
WHO PROVIDES LINENS FOR THE TABLES?
Your caterer will provide linens unless you would prefer to rent linens through a decor company.
CAN WE HAVE A BAND IF WE DON'T CHOOSE A DJ?
Yes, we love live music and we do not have any noise restrictions.
HOW MANY COAT RACKS DO YOU HAVE?
We have two large coat racks that typically sit in the lobby for guests. In addition we also have a Coat Room on the second level for overflow.
WHERE CAN I PUT ALL OF MY BOXES OF DECOR ITEMS THAT I NEED TO TAKE AT THE END OF THE NIGHT?
We have a large room adjacent to the dining room that can hold your boxes and bins!
DO YOU HAVE AN ELEVATOR?
We have a handicap lift, yes! Dimensions on that are 29" wide by 53" long.